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Kenneth Wyrick

Community Odoo MVP with District Integration Architecture

Powered by Latimer Enterprises & 29 Dines

Submitted by: [Your Name] - Information Community Technology Lead

REVISED OBJECTIVE

To launch a scalable, district-integrated ERP solution using Odoo Community Edition that supports comprehensive program management, district accountability compliance, community partnership coordination, and offline content delivery for the 2025–2026 Harvest & Thrive program across 11 elementary sites in Morongo Unified School District, with architecture for multi-district replication.

EXPANDED USER GROUPS

Primary Operational Users

  • (A) Executive Leadership – Executive Director, District Liaisons, Advisory Board
  • (B) Operations & Learning Management – Information Community Technology Lead, Training Coordinators, Compliance Managers
  • (C) Program Management – Site Coordinators, Curriculum Consultants, Finance Director
  • (D) Direct Service Staff – Culinary Instructors, Enrichment Aides, Field Trip Facilitators
  • (E) Educational Partners – On-site Teachers, District Coordinators, Principal Liaisons
  • (F) Community Stakeholders – Students (TK–6), Families, Community Partners

System Access Levels

  • Level 1 (A,B,C): Full administrative access with district integration capabilities
  • Level 2 (D,E): Operational access with curriculum and student interaction tools
  • Level 3 (F): Limited access with student portfolios and family engagement features

MoSCoW PRIORITIZED FEATURES - REVISED

MUST HAVE - Core Infrastructure

Priority Feature Enhanced Description User Groups District Integration
Must Have District Integration Hub Seamless data exchange with MUSD systems, LCAP reporting, compliance tracking A, B, C Direct API integration with district SIS
Must Have Calendar & Scheduling System Multi-site coordination, district calendar sync, compliance timeline tracking A, B, C, D, E District master calendar integration
Must Have Operations & Training Management Staff development tracking, certification compliance, district PD integration B, C, D, E District professional development system
Must Have Standards-Aligned Curriculum Repository Offline-capable content management with custom taxonomy integration B, C, E, F Standards alignment verification system
Must Have Compliance & Accountability Dashboard Real-time district reporting, FERPA compliance, audit trail management A, B, C District accountability system integration
Must Have Time Tracking & Payroll Integration Advanced time management with district-compatible reporting A, B, C, D District payroll and HR system sync
Must Have Student Data & Portfolio Management FERPA-compliant student information with privacy controls C, D, E, F District student information system

MUST HAVE - Community Partnership Architecture

Priority Feature Enhanced Description User Groups Community Integration
Must Have Family Engagement Portal Multilingual family communication, Title I compliance tracking A, B, E, F Community partner coordination
Must Have Community Partnership Management Vendor coordination, community asset tracking, partnership outcomes A, B, C Local business and organization integration
Must Have Offline Content Deployment Internet-in-a-box integration, custom taxonomy management B, C, E, F Remote site content delivery

SHOULD HAVE - Enhanced Functionality

Priority Feature Enhanced Description User Groups Advanced Integration
Should Have Advanced Reporting & Analytics Predictive analytics, impact measurement, sustainability planning A, B, C District data warehouse integration
Should Have Multi-District Scalability Framework Template deployment, cross-district data sharing protocols A, B, C Regional education cooperative integration
Should Have E-Learning & Digital Content Hub Interactive curriculum delivery, assessment integration C, E, F Learning management system integration
Should Have Field Trip & Community Event Coordination Logistics management, community partner scheduling, impact tracking B, C, D, E Community calendar and resource coordination

COULD HAVE - Innovation Features

Priority Feature Enhanced Description User Groups Innovation Integration
Could Have Student Achievement Gamification Standards-aligned badge system, portfolio integration E, F District achievement recognition system
Could Have Community Impact Measurement Economic impact tracking, community development metrics A, B, C Regional development data integration
Could Have AI-Powered Program Optimization Predictive scheduling, resource optimization, impact forecasting A, B, C Advanced analytics platform integration

TECHNICAL ARCHITECTURE REQUIREMENTS

District Integration Specifications

  • Single Sign-On (SSO) integration with district authentication systems
  • API connectivity with district Student Information Systems (PowerSchool, Infinite Campus, etc.)
  • Data synchronization protocols for real-time district reporting
  • FERPA-compliant data handling with audit trails
  • Section 508/WCAG 2.1 accessibility compliance for all interfaces

Offline Content Integration

  • Internet-in-a-box deployment capabilities for remote sites
  • Custom taxonomy integration for standards-aligned content organization
  • Offline synchronization protocols for field-based data collection
  • Content versioning system for curriculum updates and improvements
  • Multi-device compatibility for tablets, laptops, and mobile devices

Community Partnership Technology

  • Multilingual interface supporting district demographics
  • Community partner portals for vendor and volunteer coordination
  • Family engagement tools with cultural responsiveness features
  • Community impact dashboards for stakeholder transparency
  • Local business integration for supply chain and partnership management

IMPLEMENTATION ROADMAP

Phase 1 (Months 1-2): Foundation & District Integration

  • Core infrastructure deployment with district system connectivity
  • User group setup with role-based permissions and district authentication
  • Basic calendar, time tracking, and compliance modules operational
  • District liaison training and integration testing

Phase 2 (Months 3-4): Operations & Content Management

  • Operations and training management system deployment
  • Curriculum repository integration with offline content capabilities
  • Student portfolio and family engagement portal launch
  • Staff training and community partner onboarding

Phase 3 (Months 5-6): Advanced Features & Community Integration

  • Advanced reporting and analytics implementation
  • Field trip coordination and community event management
  • E-learning module deployment with assessment integration
  • Community impact measurement system launch

Phase 4 (Ongoing): Optimization & Scaling

  • Multi-district scalability framework development
  • AI-powered optimization feature implementation
  • Cross-site data analysis and program improvement
  • Sustainability planning and resource development

SECURITY & COMPLIANCE REQUIREMENTS

Student Data Protection

  • FERPA compliance with comprehensive audit trails
  • Student privacy controls with granular permission management
  • Secure data transmission with end-to-end encryption
  • Regular security audits aligned with district IT policies
  • Incident response protocols for data breach prevention and management

District Integration Security

  • Network security compliance with district IT requirements
  • VPN connectivity for secure district system access
  • Multi-factor authentication for administrative access
  • Regular penetration testing and vulnerability assessments
  • Disaster recovery planning with district coordination protocols

SUCCESS METRICS & EVALUATION

Technical Performance Indicators

  • System uptime: 99.5% availability during operational hours
  • District integration accuracy: 100% data synchronization success rate
  • User adoption rates: 95% staff engagement within 30 days
  • Offline functionality: Seamless content access at remote sites
  • Security compliance: Zero data privacy incidents

Educational Impact Measures

  • Standards alignment verification: 95% curriculum correlation accuracy
  • Student engagement tracking: Measurable portfolio completion rates
  • Family participation metrics: Increased community event attendance
  • Staff professional development: Certification completion tracking
  • Community partnership outcomes: Local business engagement growth

Sustainability & Scalability Metrics

  • Cost-per-student efficiency: Measurable program cost reduction
  • Multi-site replication success: Template deployment effectiveness
  • Community capacity building: Local leadership development outcomes
  • District integration satisfaction: Stakeholder feedback scores
  • Long-term viability planning: Financial sustainability projections

BUDGET & RESOURCE CONSIDERATIONS

Technology Infrastructure

  • Odoo Community Edition licensing: Open source with customization costs
  • District integration development: API connectivity and SSO implementation
  • Offline content infrastructure: Internet-in-a-box deployment and maintenance
  • Security and compliance tools: FERPA-compliant hosting and monitoring
  • Training and support: Comprehensive user education and ongoing assistance

Staffing & Implementation

  • Technical project management: Information Community Technology Lead coordination
  • District liaison support: Dedicated relationship management and compliance oversight
  • Community partnership coordination: Vendor and stakeholder relationship management
  • Training and professional development: Comprehensive staff education and certification
  • Ongoing maintenance and optimization: Continuous improvement and technical support

CRITICAL RECOMMENDATIONS FOR TERENCE LATIMER ENTERPRISES

Immediate Actions Required

  1. Clarify district identity: Confirm whether primary partnership is MUSD or PSUSD for proper system configuration
  2. Include operations role: Formally recognize Information Community Technology Lead in system architecture
  3. District integration planning: Initiate formal conversations with district IT and data management teams
  4. Community partnership mapping: Document existing relationships for system integration requirements
  5. Compliance verification: Ensure all proposed features meet current educational data privacy regulations

Long-term Strategic Considerations

  1. Multi-district scalability: Design system architecture for regional expansion
  2. Sustainability planning: Develop revenue models that support ongoing system maintenance
  3. Community capacity building: Ensure local ownership and leadership development
  4. Innovation integration: Plan for emerging technology adoption and educational trend responsiveness
  5. Impact measurement: Establish baseline metrics for comprehensive program evaluation

This revised ERP requirements document addresses the sophisticated district integration, community partnership architecture, and technical infrastructure necessary for sustainable, scalable expanded learning program management.

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